A wholly owned subsidiary of Zoho Corporation Kurichi, Tamil Nadu contact@aardhraa.com

A commercial vehicles business

Accounting, travel and expenses under one roof

Accounting, banking, employee records, travel and expenses each ran separately with their own approvals. Now they share one system, with standardised financial processes and controls.

Our work  ·  manufacturing

What changed

  • Accounting, banking, taxes, invoices, bills and payments run in one place
  • Employee travel, expenses and reimbursements follow policy-driven approval
  • Financial processes and controls are standardised rather than per department
Zoho BooksZoho Spend

Where they started

Accounting, banking, employee information, travel, expenses, approvals and reporting all existed, and all existed separately. Financial processes varied by department, which made both control and reporting harder than they needed to be.

What we built

Zoho Books configured for accounting, banking, taxes, customers and vendors, invoices, bills, payments and financial reporting. Zoho Spend alongside it for employee management, travel, expenses, policies, approvals and reimbursements.

The two work as one flow: an approved expense becomes an accounting entry without being re-entered, and policy is applied at the point of claim rather than at the point of payment.

SOURCE SYSTEMS BUILT AND RUN BY US WHERE IT GOES Employees WEB AND MOBILE 1 travel and expense claims Banks BANK FEED 2 statements ZOHO PLATFORM Zoho Spend 3 Employee management Travel and expenses Policies and approvals Reimbursements Zoho Books 4 Accounting and banking Taxes and invoices Bills and payments Financial reporting Finance DASHBOARDS 5 reporting Used by: Employees, Line managers, Finance
Employee travel and expense claims enter Zoho Spend, which passes approved items into Zoho Books alongside accounting, banking and invoicing, feeding financial reporting.

All work